Astra Recruitment remain committed in abiding by all the rules and regulations attached to running a recruitment agency. Some of the terms that apply to our service can be found on the Gov.uk website. However, to give you a bitesize overview, here are some of the obligations we follow whilst dealing with our candidates.
Preparing A Candidate’s Placement
Prior to placing a job seeker with one of our business clients, we will try our utmost to provide sufficient information to the candidate.
- Reveal the identity of the employer and if applicable the nature of their business.
- Inform the date of when a candidate will start work and the contract type involved.
- The type of work involved, its location, working hours and disclose any other extra health & safety details.
- Relay additional requirements such as experience, training and qualifications, which are needed for the position or to ensure the candidate abides to a law.
- Make the candidate aware of any further expenses supplied by or made to the job seeker.
- Give indication to the wage, benefits, method of payment and notice periods for termination of employment.
- If we somehow find out that the candidate is unsuitable for the job, then we will provide the employer with that information and make further enquiries about the candidate’s suitability.
- If the candidate feels that they are no longer suitable for the role or are unable to take the process further, then we will inform the employer involved.
• Astra Recruitment remains committed to protecting the rights of individuals to privacy in regards to the processing of personal data.
• It is necessary for Astra Recruitment to process personal data in the normal and proper conduct of business operations.
• All processing will be conducted fairly and lawfully in accordance with the Data Protection Act 1998.
• If there is an issue regarding the accuracy of your personal data then your query will be dealt with fairly and impartially
General Use of Personal Data
• Astra Recruitment obtains data on prospective, current and former candidates; prospective, current and former staff; and businesses interested in our services.
• This data is stored securely electronically and/or as a paper record.
• The processing of this data is subject to the rules laid down under the Data Protection Act 1998.
• Personal data will only be used for the appropriate purposes of the employment business.
• The protection of your personal data will be governed by the provisions of the Data Protection Act 1998. Access to your data will be restricted to only those personnel who it is necessary to obtain.
• Astra Recruitment will never sell your personal data to third parties. Your personal data will only be transferred to third parties when you have been made aware and there is a proper purpose of doing so.
The Eight Principles of Data Protection
1. Process personal data fairly and lawfully.
2. Obtain personal data for only one or more specified and lawful purposes. To ensure that such data is not processed in a manner which diverts from the purpose or purposes for which it was obtained.
3. Ensure that personal data is adequate, relevant and does not exceed the purpose or purposes for which it is held.
4. Ensure that personal data is accurate and, where necessary, contains the latest information to date.
5. A guarantee that personal data is never kept for any longer than is necessary, for the purpose for which it was obtained.
6. To ensure that the processing of personal data lies in accordance with the rights of the individuals involved.
7. Make absolutely sure that personal data is kept secure.
8. Guarantee that personal data is not transferred to a country outside the European Economic Area, unless the country in question ensures an adequate level of protection for the rights (in relation to the information) of the individual’s personal data.
Astra Recruitment is registered as a Data Controller under the Act and will always adhere to the principles/guidelines relayed by the Information Commissioner.
Astra Recruitment uses secure and confidential methods for destroying data after the relevant holding period.
You are entitled to have a copy of the information we hold about you. This right is the ‘right to subject access’ under the DPA. You are also entitled to be told where the information came from, where it is used and whether it is disclosed to anyone. There are some very specific exceptions as set out in the Act; for example, we are allowed to deny requests when releasing the information would prejudice the privacy rights of a third party.
You can contact us to request a copy of the information we’ve obtained. Requests can be lodged in either writing or by email to the address used for your job application.
We must be absolutely certain that we release information to the right person, so you will be asked to supply sufficient information to prove your identity.
Monitoring & Recording For Training Purposes
When you contact Astra Recruitment via telephone, your call may be monitored and recorded for training purposes.
If you have any questions on the above, then please contact Astra Recruitment for more information.